October 26, 2018

Traveling with Large Groups on a Budget

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When you consider the cost of transportation, meals, lodging, and other travel-related expenses, traveling with a large group can get expensive. But don’t let that stop you from planning a once-in-a-lifetime adventure with your group or organization. On your next trip with a large group, keep the costs down with these money-saving tips from the budget travel experts at Metropolitan Shuttle, the leading Charter reservation company serving the US and Canada.

Rent a Charter Bus

Compared to airline tickets, taxis, and ridesharing services, the price per passenger is significantly less expensive with charter bus travel. At Metropolitan Shuttle, our selection of vehicles features buses with large capacities, which means you can keep your group all in one place during the journey. Many luxury coaches offer amenities for the long haul, like onboard restrooms, comfy reclining seats with footrests, Wi-Fi, and much more.

For shorter trips within a metropolitan area, the school bus is the most budget-friendly option. It might not have the amenities of luxury coaches, but it can safely transport your group from point A to point B for a price that everyone can afford.

Affordable Charter Bus Pricing

When you request a quote from Metropolitan Shuttle, we also give you one upfront price, which means you won’t get stuck with hidden fees that can throw you off budget later on. If you choose a charter bus for your transportation needs, look for trusted companies with an excellent safety record and top-rated customer service. At Metropolitan Shuttle, safety is our number one priority, which is why we verify operators’ safety records and insurance before assigning any to your trip… Our expert customer service representatives will give you a breakdown of the final price to make sure that you understand the exact cost of the trip.

Bring Your Own Food

It’s common knowledge that food and drinks are more expensive at restaurants than grocery stores, especially with large groups. Be sure to mention to your travel expert that you’d like to bring food and drinks for your group, so they can pair you with buses that allow food and drinks. This way you can enjoy inexpensive food and drinks at your destination. If it’s a day trip, you could also ask each member of the group to bring their own packed lunch, which will further offset the cost of food. When everybody has their favorite snacks and drinks to enjoy, tailgating with your group can be a fun bonding activity that also saves the group a significant amount of money.

 

Crowd Funding

Even when you cut corners in all areas, the cost of group travel can be a heavy burden for organizations on a tight budget. But don’t let that stop you from planning an epic trip for your group! In the age of social media, raising money for a group or organization has never been easier. With a small amount of effort, you can call on the online community for support with crowdfunding platforms like Go Fund Me and Kickstarter.

 

Group Discounts

Whether it’s an amusement park, a convention center, or other destination, many companies offer quantity discounts on tickets and passes. In other words, the more tickets you buy, the cheaper the price. Once you have a headcount, you can calculate the savings per passenger, which can be passed on to members of the group. Some restaurants and hotels also offer group discounts, so it would be worth your while to ask about group pricing when making reservations. Not to mention, sometimes the tickets are free for the group leader.

 

Plan Ahead

Travel expenses like charter bus rentals and airline tickets often fluctuate with the seasons, so get the most value for your money when you book your trip a few months in advance. That way, you can lock in the best possible rate, even if you’re traveling during peak season. According to the travel insiders at CheapAir.com, the best time to book airfare is during the prime booking window, which is three weeks to three and a half months before your departure date. For cruise vacations, booking well in advance can also get you extra perks and amenities like drink packages, onboard credits, and Wi-Fi.

 

Financial Apps

Another way to cut corners on group travel is with financial apps that automatically split all of your expenses. Splitwise is free and does all the number crunching for you; that way, you can make sure everyone gets paid back for the money they spent during the trip. The Splitwise app tracks expenses that are group related and then evenly splits group activities, dinners, or entertainment expenses. The app will even send reminders to everyone until the balance is paid off.

Another handy financial tool, electronic payment apps such as Venmo or PayPal are an efficient and secure way for members of your group to exchange money in real time, which helps everybody keep a closer track on daily spending.

Group travel can be expensive but when you incorporate money saving tips into your travel plans, you and your crew can experience the adventure of a lifetime while avoiding feeling overwhelmed by finances. From #FOMO to #YOLO, these budget-friendly ideas will ensure that you never miss out on the fun!

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October 26, 2018

How to Organize Transportation for your Company Holiday Party

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One of the best ways to keep up morale is with a company holiday party for your employees. It gives everyone a chance to celebrate the accomplishments of the year and also reflect on areas that need improvement. A company party also shows your employees that you appreciate all their hard work throughout the year.

 

Set a Budget

As a competitive company or business, it’s important to budget for these events because when you boost morale, you’ll get a return on your investment with happy and motivated employees that push themselves to excel at their job.

 

After food and drinks, one of the biggest expenses will be transportation, but when you book a charter with Metropolitan Shuttle, there is only one upfront cost, which means no hidden fees that could throw you off budget. Once you have your transportation secured, then you can budget for other expenses such as reservations, food and drink, and other activities.

 

Book a Charter Bus

When you get a quote for a charter bus reservation, rather than concentrating on the total price itself, looking at the price per passenger, you’ll notice that a charter bus rental is significantly less than airline tickets, taxis, or ride-sharing services. When you need to transport large groups safely, efficiently, and affordably, a charter bus rental is a smart choice for any company, large or small.

 

The process of how to rent a charter bus is simple and easy. Gather essential information about your travel needs such as the size of group, travel itinerary, type of business or organization, and budget. Then contact Metropolitan Shuttle, the leading charter bus reservation company, and call for a quote or request one online. Our experienced travel experts will then walk you through the quote and explain all of the costs.

 

Once you fully understand your charter bus rental quote, our customer service reps will provide a contract for you to review and sign. Then you will be responsible for a refundable down payment, which will reserve your buses and confirm your trip. The full payment is due 30 days before the departure date.

Charter Bus Pricing

Although pricing varies by this season, the average price for a local area charter ranges between $95 and $195 per hour, depending on size and type of bus. With a 4 to 5 hour minimum, this option is perfect for one-day trips within a metropolitan area. For longer trips to other cities or across the state, over-the-road charters can get your group to their destination at a rate of $3-4 per mile.

 

 

Choose the Best Charter for your Needs

When organizing a company party, it would also be a good idea to familiarize yourself with the different charters available and consider the best one for your needs and budget.

 

The wonderful thing about charter bus travel is how it gives everybody a chance to connect with each other on the journey there. Many of our charter buses come equipped with amenities like onboard restrooms, Wi-Fi, comfortable reclining seats with footrest, and in some cases, lounge areas and kitchenettes.

 

If the travel time is five hours or more, consider a charter bus with amenities designed for the long haul, such as restrooms and comfortable reclining seats. For groups of 50 or more, an interstate charter bus is a comfortable and affordable choice for medium-sized companies on a longer trip.

 

For smaller companies, the party bus is perfect for corporate outings of 20 to 40 people. And thanks to the luxuries included with this top-rated bus rental, your employees will be able to relax and enjoy the trip. You could even organize some team building activities on the way to your destination. At Metropolitan Shuttle, we offer other types of party buses, including the 40-passenger limo bus, which has all the luxury coach amenities and even more passenger capacity.

 

If you’re headed to a local destination, a school bus is the most economical option on a tight budget. It might not have the amenities of the luxury coaches, but it can safely and efficiently transport between 44 and 60 people.

 

If a charter bus is too big but a minivan is too small for your company, the minibus is the perfect solution. Seating between 18 and 30 people, this popular charter is ideal for shorter distance trips. At Metropolitan Shuttle, we provide minibus rentals for any major metropolitan area in North America.

 

Plan the Itinerary

When you book a charter bus with Metropolitan Shuttle, our travel experts will work with you step-by-step to schedule drivers for pick up and transportation to the event. Depending on where your company is located, the easiest way to coordinate a group event is by having everyone meet at the business headquarters since most holiday party trips typically start from the office.  

 

Whatever the size of your company or organization, there are a lot of details to consider when organizing a company holiday party. If you’re the party organizer, make your job even easier when you let Metropolitan Shuttle take care of your transportation needs. With a top rated safety record and excellent customer service, charter bus rental from Metropolitan Shuttle is the smart and affordable option for getting everybody there in comfort and style.

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