October 26, 2018

How to Organize Transportation for your Company Holiday Party


One of the best ways to keep up morale is with a company holiday party for your employees. It gives everyone a chance to celebrate the accomplishments of the year and also reflect on areas that need improvement. A company party also shows your employees that you appreciate all their hard work throughout the year.


Set a Budget

As a competitive company or business, it’s important to budget for these events because when you boost morale, you’ll get a return on your investment with happy and motivated employees that push themselves to excel at their job.


After food and drinks, one of the biggest expenses will be transportation, but when you book a charter with Metropolitan Shuttle, there is only one upfront cost, which means no hidden fees that could throw you off budget. Once you have your transportation secured, then you can budget for other expenses such as reservations, food and drink, and other activities.


Book a Charter Bus

When you get a quote for a charter bus reservation, rather than concentrating on the total price itself, looking at the price per passenger, you’ll notice that a charter bus rental is significantly less than airline tickets, taxis, or ride-sharing services. When you need to transport large groups safely, efficiently, and affordably, a charter bus rental is a smart choice for any company, large or small.


The process of how to rent a charter bus is simple and easy. Gather essential information about your travel needs such as the size of group, travel itinerary, type of business or organization, and budget. Then contact Metropolitan Shuttle, the leading charter bus reservation company, and call for a quote or request one online. Our experienced travel experts will then walk you through the quote and explain all of the costs.


Once you fully understand your charter bus rental quote, our customer service reps will provide a contract for you to review and sign. Then you will be responsible for a refundable down payment, which will reserve your buses and confirm your trip. The full payment is due 30 days before the departure date.

Charter Bus Pricing

Although pricing varies by this season, the average price for a local area charter ranges between $95 and $195 per hour, depending on size and type of bus. With a 4 to 5 hour minimum, this option is perfect for one-day trips within a metropolitan area. For longer trips to other cities or across the state, over-the-road charters can get your group to their destination at a rate of $3-4 per mile.



Choose the Best Charter for your Needs

When organizing a company party, it would also be a good idea to familiarize yourself with the different charters available and consider the best one for your needs and budget.


The wonderful thing about charter bus travel is how it gives everybody a chance to connect with each other on the journey there. Many of our charter buses come equipped with amenities like onboard restrooms, Wi-Fi, comfortable reclining seats with footrest, and in some cases, lounge areas and kitchenettes.


If the travel time is five hours or more, consider a charter bus with amenities designed for the long haul, such as restrooms and comfortable reclining seats. For groups of 50 or more, an interstate charter bus is a comfortable and affordable choice for medium-sized companies on a longer trip.


For smaller companies, the party bus is perfect for corporate outings of 20 to 40 people. And thanks to the luxuries included with this top-rated bus rental, your employees will be able to relax and enjoy the trip. You could even organize some team building activities on the way to your destination. At Metropolitan Shuttle, we offer other types of party buses, including the 40-passenger limo bus, which has all the luxury coach amenities and even more passenger capacity.


If you’re headed to a local destination, a school bus is the most economical option on a tight budget. It might not have the amenities of the luxury coaches, but it can safely and efficiently transport between 44 and 60 people.


If a charter bus is too big but a minivan is too small for your company, the minibus is the perfect solution. Seating between 18 and 30 people, this popular charter is ideal for shorter distance trips. At Metropolitan Shuttle, we provide minibus rentals for any major metropolitan area in North America.


Plan the Itinerary

When you book a charter bus with Metropolitan Shuttle, our travel experts will work with you step-by-step to schedule drivers for pick up and transportation to the event. Depending on where your company is located, the easiest way to coordinate a group event is by having everyone meet at the business headquarters since most holiday party trips typically start from the office.  


Whatever the size of your company or organization, there are a lot of details to consider when organizing a company holiday party. If you’re the party organizer, make your job even easier when you let Metropolitan Shuttle take care of your transportation needs. With a top rated safety record and excellent customer service, charter bus rental from Metropolitan Shuttle is the smart and affordable option for getting everybody there in comfort and style.

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